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Manpower · Crew & labor planning

The manpower tracker for concrete subs — this week’s crews, and where you’ll be short before the GC asks.

Manpower scheduling and tracking for concrete crews: a 52-week crew board — read it as a grid, a timeline or by job — with an optional Day Mode, roster and PTO, projections with a manpower-gap strip, time tracking that exports to payroll, and certification tracking — all on the same login as your pour board.

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The Manpower crew board — crews as rows, weeks as columns, each man’s job a color-coded pill.
Keep your spreadsheet. Start with one crew, not a migration.
Bring the roster in from Excel. Import once, then load a week and see it work.
No charge until day 15. 14 days free, cancel anytime.

The manpower tracker

The manpower tracker for concrete subs: crews as rows, weeks as columns.

The Manpower board is the tracker itself. Every crew is a row, every week a column, and each man’s job is a color-coded pill — drag-select a block of weeks and assign them to a job in one move. Turn on Day Mode and the whole board tracks each man by the day instead of the week. The same names carry their PTO, their logged hours and their certifications, so who is committed where, and for how long, is one screen instead of four spreadsheets.

Timeline

Every stretch on a job, as one bar.

Flip the Schedule tab to Timeline and a job that runs for months reads as one long bar instead of a cell per week — time off as a notch inside it, amber Available where someone comes free with nothing booked after, gray for time nobody has planned yet. Fold a crew to one line, and fit 3, 6 or 12 months to the screen.

The Manpower Timeline — five crews across six months, each person one bar per stretch on a job, PTO as a notch inside a bar, and amber Available gaps before the next booking.

By Job

The week as one card per job — drag a name to move them.

By Job turns the week into a card per job, biggest crew first, tagging who starts and who rolls off — with an Open card for everyone without a job that week and what they’re booked on next. Drag a person by the grip onto another card, or onto Open, and they’re moved for that week: Undo on the notice, and a warning if they’re missing a cert the job requires.

The By Job view for one week — an amber Open card with four people and the job each is booked on next, a Bayfront Medical Pavilion card where all four roll off, and three more job cards, every name with a drag grip.

Crew Map

Where every crew is this week, on a real map.

Manpower ▸ Map puts each person at the job the board has them on, placed from the job’s site address. Step through the weeks, focus one office, or type a name, EE number or job number to find anyone.

The Crew Map for the Charlotte office — thirteen jobs across the region with each crew’s headcount, the 25- and 50-mile per diem rings, and the week’s tally: 75 on jobs, 3 on the bench, 2 on PTO.
  • Per diem rings. Up to three mileage rings around each office, and every job shows which one it falls past.
  • Bench and PTO counted. On jobs, on the bench and out, counted the same way the crew board counts them.
  • No tracking, no home addresses. It maps where people are scheduled, not where their phones are.

Per diem rings

How far is the job? The map already measured it.

Open any job for its crew by foreman, its site address, and the straight-line miles to its office — with the band it falls in, like “past 25 mi · inside 50 mi.” Set each office’s address and rings once, and every job, every week, reads against them.

Directions hands the address to Google Maps, and an editor can drop a pin for a new site that doesn’t have a street address yet. Only office and job-site addresses are ever stored — never anyone’s home.

A job on the Crew Map — Cabarrus Commerce Park, Bldg 2 in Concord, 32 miles from the Charlotte office, past the 25-mile ring and inside 50, with nine people on site under two foremen.

Projection & the crew gap

Every job’s schedule, stacked against the crew you actually have.

The Projection board lines every job’s planned crew up against your live supply — demand versus scheduled men, week by week, with a gap strip that calls out surplus, tight, or short before the GC asks.

The schedules themselves are built next door on the Project Schedule page — type the phases, drag them onto the calendar, set the men per week, print the GC’s 11×17. Whatever you build there counts here automatically: one schedule, never a second copy to keep in step.

See manpower projection & gap analysis →
The Project Schedules lane on the Projection board — one read-only row per schedule with its PEAK crew and foreman, the two Cedar Port buildings carrying their linked-job chips, and the men planned for each week in the squares across the calendar.

Roster, PTO & status

Your roster, who’s out, and who’s available — in one place.

Keep the roster current, mark PTO and status, and import it from Excel to start. A 4-tier role model means admins and editors plan, coordinators handle the roster, and the crew are free, unlimited viewers.

The crew rail — three crews with every man’s name, employee number, trade, and PTO / skill badges.

Time tracking

Daily timesheets with ST / OT / DT — and California 8-hour OT.

Capture straight time, overtime, double time, holidays and PTO on a daily grid. OT modes handle Auto-40 and California’s 8-hour rule, against a tenant holiday calendar — so the hours are right before they ever hit payroll.

See time tracking + payroll export →
The weekly timesheet — ST / OT summary tiles and every man’s hours per day, job-coded with the job number.

Wired to Daily Reports

Crew prefills out to the field, and hours flow back.

The Manpower board and Daily Reports feed each other: the crew you’ve scheduled prefills onto the foreman’s report so he just confirms who worked and their hours — and when he submits, those hours flow back into Time Tracking for that day. No double entry, and manual office entries always take priority.

See Daily Reports →

Payroll export

From timesheet to ADP, Paychex or QuickBooks — without re-keying.

Thirteen one-click export presets — ADP, Paychex, QuickBooks, Gusto, Paylocity, Sage, Vista and Foundation, plus branded Excel and a Universal CSV. The hours your foremen logged become the file your payroll system wants — no double entry, no transcription errors at the worst possible moment.

The Export Payroll dialog over the weekly timesheet — Branded Excel, Universal CSV, ADP RUN, and Paychex Flex presets.

Certification tracking

Never put an expired cert on a job again.

Track each worker’s certifications — type, issuer, issue and expiry, documents — with expiring-soon alerts and a warning before you assign someone whose cert has lapsed. Compliance risk caught on the board, not in an audit.

See certification tracking →
Manage Cert Types — the catalog of certifications the workspace tracks, each with its issuer, validity, and warning window.

Analytics

Manpower curve and utilization, at a glance.

See the manpower curve per project, man-weeks by foreman and project, and utilization week by week — the numbers that tell you where you’re overstaffed, where you’re short, and how the labor is actually tracking against plan. The same logged hours feed manpower productivity — man-hours per yard, job by job, against the rate you bid.

See labor productivity →
Manpower analytics — each job’s crew curve ramping up and winding down, man-weeks per foreman, and utilization across the year.

Setting it up for the first time? The Manpower Getting Started guide covers the roster, the crew board, time tracking and the Project Schedule step by step. Running the GC’s coordination meeting on paper? The free 3-week look-ahead template is the on-ramp, and the free weekly manpower report template is the Friday close-out.

Manpower

Watch a crew get assigned — weeks at a time.

The 52-week crew board, a block of weeks drag-selected and assigned to a job in one move, the projection that shows where you run short, and expiring certifications — captured live from the real product.

Manpower — common questions

What is the Manpower module?
A crew scheduling and labor-planning board for self-perform concrete subs: a 52-week crew board you can read as a grid, a timeline or one card per job, with an optional Day Mode, roster and PTO/status, a crew map with per diem rings, projections with a manpower-gap strip, time tracking with payroll export, and certification tracking — on the same login as Place & Finish, sharing the same projects. The Project Schedule page rides with it, so the phase schedules you build there feed the same crew forecast.
Can it export to ADP, Paychex, or QuickBooks?
Yes — all three, and eight more. Daily crew timesheets capture ST/OT/DT, holidays and PTO, with OT modes including Auto-40 and California 8-hour, then export in one click to ADP RUN, ADP Workforce Now, Paychex Flex, QuickBooks Online or Desktop, Gusto, Paylocity, Sage 100 Contractor, Sage 300 CRE, Viewpoint Vista or Foundation Software — plus a branded Excel timesheet and a Universal CSV. No re-keying.
What is manpower tracking in construction?
Knowing, in one place, where every crew and every man is committed week by week — who’s on which job, who’s on PTO, what hours they actually worked, and what that does to your capacity. The Manpower board is that picture: crews as rows, weeks as columns, each man’s job a color-coded pill, with the roster, time, and certifications attached to the same names.
Is there a timeline view, or a view by job?
Both, on the same Schedule tab, through a Grid | Timeline | By Job switch. Timeline draws each person as one bar per stretch on a job — time off as a notch inside the bar, amber Available gaps where someone comes free with nothing booked after — at 3, 6 or 12 months to a screen, with any crew folded to one line. By Job turns the week into one card per job, plus an Open card for everyone without a job that week and what they are booked on next, and a PTO card. Admins and editors drag a person from one card to another to move them for that week, with Undo.
What’s the difference between manpower scheduling and manpower projection?
Scheduling is assigning the crews you have — putting names on jobs, week by week. Projection is the forward look: total labor demand stacked against scheduled supply, with the gap called out. You schedule on the board; the projection tells you whether next month’s schedule can actually be staffed.
How does it help me see a crew shortage early?
The projection view puts demand next to scheduled crew by week and shows a gap strip — surplus, tight, or short — so you catch the overtime crunch before the GC asks, two weeks out instead of the morning of.
Can I see where my crews are working on a map?
Yes. Manpower ▸ Map shows every job your crews are on this week, or any week, as a marker with its headcount, placed from the job’s site address. Tap a job to see who is there by foreman and how far it is from the office. It reads the same crew board you schedule on, so PTO and the bench come through exactly as scheduled. It runs in the browser and on iPad.
How do per diem rings work? Does the map track my crew’s phones?
No GPS and no home addresses. Give each office its address and up to three mileage rings; the rings are straight-line distances, and every job shows which ring it falls past, so per diem calls start from the same number every time. People appear at the job the board has them scheduled on, and the only addresses stored are your offices and job sites.
What is a manpower curve?
The headcount a project needs — or has — week by week, drawn as a line. The Analytics tab plots one curve per project across the year ahead, next to utilization by week and man-weeks per foreman, all from the same crew board you schedule on. It is how you see two jobs peaking in the same month before you have promised both of them a full crew.
Do I get every module in one subscription?
Yes — one subscription, the Planning Ops Platform, includes the Place & Finish pour calendar, the Manpower crew planner, the Project Schedule page, and Daily Reports on the same login, sharing the same projects and working seats.

Same plan, same login

The other three modules.

Every module is included in the one plan — open the next one from a tab, not a second subscription.

Place & Finish

The pour board

Learn more →

Project Schedule

The sheet the GC keeps

Learn more →

Daily Reports

The field report

Learn more →

See the shortage before it costs you overtime.

Start with this week’s crews. Add the projection. Bring the roster in from Excel. One platform with your pour board.

Start With One Pour → See the Pour Board →

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