Free Concrete Pour Schedule Template (Excel + Sheets)

A pour schedule doesn’t need to be complicated — it needs to be one place where every pour, its yards, its crew, and its status actually live. This is that file: the spreadsheet version of the pour board we build for a living, set up the way concrete subs really run a week. Free, no email gate, no watermark.

Download the Template (.xlsx) →
Works in Excel and Google Sheets. Free for use within your company.

What’s inside

One row per pour — date, day (fills itself), job and job number, the placement, cubic yards, mix/PSI, ready-mix plant and order number, trucks × spacing, pump, crew lead and size, start time, status, and a notes/contacts column.
A status dropdown that colors itself — Scheduled, Confirmed, Moved, Canceled, Complete. Confirmed goes green, moved amber, canceled red: the same code the live pour board uses, because the field reads color faster than words.
Totals that follow you — filter to any job or any week and the visible-yards total updates; type a Monday in the week block and that week’s cubic yards sum themselves.
An example row and a legend — row 5 shows the expected format; overwrite it. Blue cells are yours to type in, everything else calculates.
Print-ready — landscape Letter, header row repeats on every page, fits to one page wide. A second sheet holds the instructions so the schedule itself stays clean.

How to use it

List every pour you know about — confirmed or not — one row each. A pour that isn’t on the schedule can’t be protected by it.
Work the statuses: Scheduled when it’s planned, Confirmed after the plant, pump, and crew have actually said yes — the pre-pour checklist is the list of who that is.
Run the day-before confirmations against the row, and the 4–6 AM go/no-go against the forecast for the jobsite, not the metro.
Log actual yards when the pour completes — the weekly totals only mean something if the yards are real.
Keep two to three weeks real and a rolling lookahead behind it, and prune canceled pours weekly so the file stays honest.

Where the spreadsheet stops

Worth saying plainly, since we wrote the template: the file holds the plan, but the plan isn’t the hard part. The spreadsheet can’t tell the plant, the pump, the GC, or nine crew phones that a pour moved — that’s still you, one call at a time. It can’t see that two rows put the same finishing crew on the same morning. It shows no weather next to Thursday. Those aren’t formatting problems; they’re the reasons subs eventually run the schedule live — on a board where one click confirms, moves, or cancels a pour and notifies everyone on it. Until that day, this file is the honest way to run the week — and when you outgrow it, the switch is one pour at a time, not a migration.

Start with the file, or start with one pour

Take the template — it’s yours either way. And when the phone-call tax on every moved pour starts costing real money, put one pour on a live board next to the sheet and compare the mornings. Planning Ops is built for concrete subs, veteran-owned, with a 14-day free trial and your whole crew riding free as viewers. Put One Pour on a Live Board →

Questions concrete subs ask

Is the template really free?

Yes — the download link on this page is the file. No email, no form, no watermark, and it’s free to use and share inside your company. We make pour scheduling software for concrete subs; the template is the honest version of the thing our product replaces, and plenty of crews should start here.

Does it work in Google Sheets?

Yes. Upload the .xlsx to Google Drive and open it with Sheets — the columns, the status dropdown, the status colors, and the totals all carry over. The print setup is tuned for Excel, so re-check the print preview the first time you print from Sheets.

What columns should a concrete pour schedule have?

The ones on this template: date and day, job and job number, what you’re pouring, cubic yards, mix/PSI, the ready-mix plant and order number, trucks and spacing, the pump, the crew lead and size, start time, status, and a notes column with the contacts who need to hear about changes. If a column never gets filled in on your jobs, delete it — a schedule the field actually updates beats a complete one nobody touches.

How far ahead should a pour schedule run?

Hold two horizons. Near term, the next two to three weeks should be real: confirmed pours with yards, crews, and equipment. Beyond that, keep a rolling lookahead of planned pours so the plant, the pump, and your crews see what’s coming — it will move, and that’s fine; a lookahead that never moves is a lookahead nobody is updating.

When do you outgrow a spreadsheet pour schedule?

When the file stops being the problem and the phone calls become it. The template can hold the plan, but it can’t tell the plant a pour moved, can’t see two crews booked on the same morning, and shows no weather. If a canceled pour means an hour of calls — or a change that didn’t reach the pump — the schedule has outgrown the file, not the other way around.

The free concrete pour schedule template (Excel + Google Sheets)