Search for "concrete pour schedule template" and you'll find a dozen spreadsheets that all look like project management Gantt charts. They're built by people who've never poured concrete. A pour schedule that actually works on a real job site has very specific columns — and a few important things that no template will solve.
The columns a real pour schedule needs
If you're starting from scratch, use these as your headers. Anything beyond this is usually noise.
| Column | What it captures | Why it matters |
|---|---|---|
| Pour ID / Lot | The lot or building number from the GC's site plan | Anchors everything else; the GC's super will reference this |
| Date | Scheduled pour date | Obvious. Sort by this. |
| Start time | e.g. 5:30 AM, 6:00 AM | Ready-mix and pump need this; subs often skip it and pay for it |
| Pour type | SOG, SOMD, Footing, Wall, Panel, Curb, Dock pit | Drives crew composition + yards estimate |
| Cubic yards | Estimated yards on the truck schedule | Drives ready-mix order; finance wants weekly rollups |
| PSI / mix design | 3000, 4000, 4500, fiber, lightweight, etc. | One wrong mix on site costs an entire pour |
| Ready-mix supplier | Plant name + dispatch contact | The one phone number you call when the truck doesn't show |
| Pump operator | Pump company + boom size if needed | Booking weeks out, not days |
| Crew assigned | Which crew or foreman is on this pour | Catches double-booking; payroll attribution |
| Region / area | Office or division | Roll-ups by region; matters when you run multiple offices |
| Status | Scheduled / In progress / Complete / Canceled / Rescheduled | Anyone asking "where are we" answers in a glance |
| Notes | Site access, special conditions, sequencing | The crew reads this, not the email thread |
What templates don't solve
Weather doesn't refresh itself
Your template can have a column for "weather forecast," but Excel doesn't pull live data. Every Monday someone manually opens weather.com and types numbers in. By Wednesday those numbers are stale. By Friday at 4 AM nobody trusts them.
Crew double-bookings hide in plain sight
If you assign the same crew to two pours on the same day, your spreadsheet shows both rows. Nothing flags the conflict. You catch it Tuesday morning when both jobs call within five minutes asking where your crew is.
Cancellation kicks off the worst hour of your week
Friday's pour gets canceled at 7 PM Thursday. Now you're texting eight people — PM, super, ready-mix dispatch, pump, GC super, owner's rep, two crew leads. Different messages because each one needs different info. Half of them don't see the text. Tomorrow at least one person shows up.
Cubic yards roll-ups are manual
Finance wants weekly totals by region. Your template needs filters, pivot tables, or a separate summary sheet. Every Monday someone updates it. Every Tuesday it's out of date.
Distribution is its own job
GC wants a branded PDF every Monday. Super wants the Excel. Pump company wants their pours only. Crew gets emailed the version with their assignments. Without software, that's four weekly exports.
When to switch from a template to software
Real talk. Templates are fine if:
- You're running 5 or fewer active projects
- One office, one decision-maker
- Pours roughly once a week, low cancellation rate
- GCs don't ask you for branded schedules
You've outgrown templates when:
- You're texting more than 5 people per cancellation
- A crew has shown up to the wrong job in the last 90 days
- You run two or more regions
- You've ever heard "what schedule are you looking at?" in a meeting
- The Monday morning rebuilding of the schedule takes more than 30 minutes
What pour-scheduling software adds
Beyond the columns above, Place & Finish Hub — built for concrete subs — gives you:
- Live 10-day weather per project — pulled from each project's ZIP, color-coded good / hedge / hold, no manual lookup
- Double-booking detection — a red badge the moment the same crew (or, with the add-ons, the same laser screed or pump unit/operator) is booked twice in a day
- One-click cancel notifications — every contact reached by email with the right info (SMS coming soon)
- Auto cubic-yards rollups by day, week, region
- 365-day Lookahead with one-click approval into the daily schedule
- Branded XLSX/PDF distribution — your logo, your colors, one click
The getting-started guide walks through your first week end to end.
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